Pilates Forum Norden AB Integrity Policy
It is important for us that you enjoy coming here for your workouts! We care about your health and value your safety and comfort. This also goes for the personal data you are sharing with us. We cherish the information you have entrusted us with and ensure that the data are processed lawfully, fairly and in a transparent matter.
Below follows information on the processing of all personal data to make sure you are familiar with the processing and feel secure giving us your information.
Data Controller
Pilates Forum Norden AB (“Stockholm Pilates Center”, “we”, “us” and “our”), company registration nr. 556760-5992, with address Surbrunnsgatan 44a, 113 48 Stockholm, is responsible for processing your personal data.
Personal Data That We Use
During your contact with Stockholm Pilates Center you will give us access to certain personal data, such as name and contact information. Your personal data have been collected from you directly, or from your employer due to prevailing business relations between us and your employer.
Purpose and Legal Basis of Personal Data Processing
General
Your data will be used in order to communicate and send marketing related content. This communication includes dispatch of marketing material and information about us (e.g. newsletters, which you previously signed up for), in addition to replying to your questions (e.g. enquiries via online forms, social media and email). The processing of personal data is supported by a balance of interest and our legitimate interest in providing information requested by you, maintaining a business relation with you or your employer and/or providing potential material and/or to communicate regarding information we believe can be of your interest. Please feel free to contact us, should you wish to receive further information on the process on how we balance the interests in order to determine data collection nessecity. If you have given your consent, we will instead handle the data in accordance with the previously stated purpose, on the basis of consensus.
Further, in applicable cases, we use your personal information during photography and filming sessions, for the use of internal and external publications via our channels. The handling of personal data is supported by our legitimate interest in reaching out to prospects and customers with relevant information regarding the products and services we offer.
The provision of your personal data is under certain circumstances regulated by law or contractual requirements. Should you fail to provide us with adequate personal information, we may not be able to fulfill our commitment and obligation towards you, indicating infliction on contractual compliance.
For Our Members
In addition to the general information appearing above, in applicable cases we process your personal data as follows.
We process your personal data for the purpose of complying with our responsibility of the contract or in order to take steps at the request of yourself prior to entering a contract:
For Non-membership Training Customers
In addition to the general information appearing above, in applicable cases we process your personal data as follows.
We process your personal data for the purpose of complying with our responsibility of the contract or in order to take steps at the request of yourself prior to entering a contract:
For Trainers Education Customers
In addition to the general information appearing above, in applicable cases we process your personal data as follows.
We process your personal data with the purpose of administration and compliance of contract. The legal basis may vary depending on your relation to us, if there is a direct agreement with you, the information is handled in endorsement of the contractual agreement. If, instead, we process the information due to relations with your employer, processing of data will be done based on our legitimate interest, which includes enabling contract administration and discharging our obligations towards your employer.
We process your personal data for the purpose of complying with a legal obligation:
For Self-employed Trainers, Suppliers and Employees of Suppliers
In addition to the general information appearing above, in applicable cases we process your personal data as follows.
We process your personal data with the purpose of administration and compliance of contract. The legal basis may vary depending on your relation to us, if there is a direct agreement with you, the information is handled in endorsement of the contractual agreement. If, instead, we process the information due to relations with your employer, processing of data will be done with consideration of interest and our legitimate interest is to enable contract administration and discharging our obligations towards your employer.
Further, we use data on the trainers who are hired to publish information about them internally and externally via our channels. The processing of data will be done with our legitimate interest to promote our business to reach prospects and customers with relevant information regarding the products and services we offer.
We process your personal data for the purpose of complying with a legal obligation:
Using Cookies
When using our web page, we might process your personal data (e.g. IP-address) through Cookies. The processing is decided by balancing of interest, meaning that we believe that our interest of giving you a great user experiences overrides your interest of staying anonymous. Our legitimate interest to process your personal data is to give you a great user experience from our web page, in addition to gaining information on the visitors in a commercial context. Read more about cookies.
Who Can Access Your Data
All personal data we might store are confidential and will only be accessed by those who need them for work. We do not share your data with third party unless it is required by law.
Your personal data may be shares with parties processing your data on behalf of Stockholm Pilates Center, so called data processors. Our data processors are:
As main principle, Stockholm Pilates Center and our suppliers only process your personal data within EU/EES. A transfer of personal data to a third country may take place where the Commission has decided that the third country in question ensures an adequate level of protection or reasonable protection actions, such as standard protection clauses, binding internal company rules or Privacy Shield, ensuring your rights are preserved. Please contact us to receive information or a copy of the protection actions undertaken by us.
Storage limitations for your Personal Data
We never store your personal data longer than prescribed in law, directives, praxis or authority decisions. Below, follows a description of our storage limitation process:
Your Rights
In accordance with valid legislation for data protection, you have the right to access information on the personal data we are storing of you, as well as requesting correction of the information.
Under certain circumstances you also have the right to request erasure or restriction of processing of your personal data or object to the use. Under certain circumstances, you also have the right to request a copy of the personal data which are stored; the copy should be delivered in a structural, commonly used and machine-readable form and can be handed over to a third-party data controller.
You have the right to, at any time, partially of fully revoke you consent of the personal data processing, effective from the time of revocation notification. You also have the right to, at any time, object to the use of your personal data for direct marketing purposed.
Should you have any objections on how we process you data, you have the right to make a formal complaint to the Swedish Data Protection Authority, www.datainspektionen.se, or other certified authority exercising supervision of personal data.
Our contact information
If you wish to execute your rights or would like to get in contact with us in regard to the processing of your personal data, please contact us via e-mail address [email protected].
Below follows information on the processing of all personal data to make sure you are familiar with the processing and feel secure giving us your information.
Data Controller
Pilates Forum Norden AB (“Stockholm Pilates Center”, “we”, “us” and “our”), company registration nr. 556760-5992, with address Surbrunnsgatan 44a, 113 48 Stockholm, is responsible for processing your personal data.
Personal Data That We Use
During your contact with Stockholm Pilates Center you will give us access to certain personal data, such as name and contact information. Your personal data have been collected from you directly, or from your employer due to prevailing business relations between us and your employer.
Purpose and Legal Basis of Personal Data Processing
General
Your data will be used in order to communicate and send marketing related content. This communication includes dispatch of marketing material and information about us (e.g. newsletters, which you previously signed up for), in addition to replying to your questions (e.g. enquiries via online forms, social media and email). The processing of personal data is supported by a balance of interest and our legitimate interest in providing information requested by you, maintaining a business relation with you or your employer and/or providing potential material and/or to communicate regarding information we believe can be of your interest. Please feel free to contact us, should you wish to receive further information on the process on how we balance the interests in order to determine data collection nessecity. If you have given your consent, we will instead handle the data in accordance with the previously stated purpose, on the basis of consensus.
Further, in applicable cases, we use your personal information during photography and filming sessions, for the use of internal and external publications via our channels. The handling of personal data is supported by our legitimate interest in reaching out to prospects and customers with relevant information regarding the products and services we offer.
The provision of your personal data is under certain circumstances regulated by law or contractual requirements. Should you fail to provide us with adequate personal information, we may not be able to fulfill our commitment and obligation towards you, indicating infliction on contractual compliance.
For Our Members
In addition to the general information appearing above, in applicable cases we process your personal data as follows.
We process your personal data for the purpose of complying with our responsibility of the contract or in order to take steps at the request of yourself prior to entering a contract:
- When using our services or becoming a member, we will use your personal data for administration purposes (such as bookings/cancellations/re-bookings of training or managing payments) to discharge our contractual agreement with you.
- In accordance with the Swedish accounting legacy bokföringslagen (1999:1078).
- Under certain circumstances, we also handle personal data for compliance with KKL (konsumentköplagen) or KL (köplagen).
For Non-membership Training Customers
In addition to the general information appearing above, in applicable cases we process your personal data as follows.
We process your personal data for the purpose of complying with our responsibility of the contract or in order to take steps at the request of yourself prior to entering a contract:
- When using our services or becoming a member, we will use your personal data for administration purposes (such as bookings/cancellations/re-bookings of training or managing payments) to discharge our contractual agreement with you.
- In accordance with the accounting legacy bokföringslagen (1999:1078).
- Under certain circumstances, we also process personal data for compliance with KKL (konsumentköplagen) or KL (köplagen).
For Trainers Education Customers
In addition to the general information appearing above, in applicable cases we process your personal data as follows.
We process your personal data with the purpose of administration and compliance of contract. The legal basis may vary depending on your relation to us, if there is a direct agreement with you, the information is handled in endorsement of the contractual agreement. If, instead, we process the information due to relations with your employer, processing of data will be done based on our legitimate interest, which includes enabling contract administration and discharging our obligations towards your employer.
We process your personal data for the purpose of complying with a legal obligation:
- In accordance with the Swedish accounting legacy bokföringslagen (1999:1078).
- Under certain circumstances, we also process personal data for compliance with KKL (konsumentköplagen) or KL (köplagen).
For Self-employed Trainers, Suppliers and Employees of Suppliers
In addition to the general information appearing above, in applicable cases we process your personal data as follows.
We process your personal data with the purpose of administration and compliance of contract. The legal basis may vary depending on your relation to us, if there is a direct agreement with you, the information is handled in endorsement of the contractual agreement. If, instead, we process the information due to relations with your employer, processing of data will be done with consideration of interest and our legitimate interest is to enable contract administration and discharging our obligations towards your employer.
Further, we use data on the trainers who are hired to publish information about them internally and externally via our channels. The processing of data will be done with our legitimate interest to promote our business to reach prospects and customers with relevant information regarding the products and services we offer.
We process your personal data for the purpose of complying with a legal obligation:
- In accordance with the Swedish accounting legacy bokföringslagen (1999:1078).
Using Cookies
When using our web page, we might process your personal data (e.g. IP-address) through Cookies. The processing is decided by balancing of interest, meaning that we believe that our interest of giving you a great user experiences overrides your interest of staying anonymous. Our legitimate interest to process your personal data is to give you a great user experience from our web page, in addition to gaining information on the visitors in a commercial context. Read more about cookies.
Who Can Access Your Data
All personal data we might store are confidential and will only be accessed by those who need them for work. We do not share your data with third party unless it is required by law.
Your personal data may be shares with parties processing your data on behalf of Stockholm Pilates Center, so called data processors. Our data processors are:
- Trainer who are working for us on a self-employment basis, thus are independent legal persons, receive information about participants of group classes and personal training.
- IT suppliers and support for our systems and cloud services.
- Financial trustees.
- For anyone undertaking instructor education; your personal data is shared with our partner Marrithew International Inc., which are globally responsible for STOTT Pilates trainer certifications. They need to access the information for quality assurance and certification auditing.
- Suppliers of payment solutions, such as Nets and Swish.
- In applicable cases; banks or government authority.
- Debt collection agencies.
As main principle, Stockholm Pilates Center and our suppliers only process your personal data within EU/EES. A transfer of personal data to a third country may take place where the Commission has decided that the third country in question ensures an adequate level of protection or reasonable protection actions, such as standard protection clauses, binding internal company rules or Privacy Shield, ensuring your rights are preserved. Please contact us to receive information or a copy of the protection actions undertaken by us.
Storage limitations for your Personal Data
We never store your personal data longer than prescribed in law, directives, praxis or authority decisions. Below, follows a description of our storage limitation process:
- Your personal data which are stored due to our legitimate interest for the purpose of communication with you, will be stored as long as the purpose still applies.
- Your personal data which are stored due to our legitimate interest in marketing our business is stored in accordance with national law and praxis and may vary depending on our relation with you: a) if you have subscribed to our newsletter and other dispatches, personal data are stored until you have requested an unsubscription, b) if you are engaged in a customer relation with us, exclusive of any dispatch subscription, personal data are stored maximum one (1) year from the date of cancellation of membership/customer relation with us or unsubscription of dispatches, c) if you neither have an active membership nor are subscribing to our dispatches, personal data are stored for a maximum of three (3) months or until you request an unsubscription on dispatches.
- The personal data which you have given us your consent to process, will be stored until the consent is revoked.
- Your personal data which are processed for the purpose of photography and filming of training for internal and external publications, are stored as long as our legitimate interest prevails, and the purpose remains. Personal data stored in order to give information about our trainers, are stored on the same basis.
- Personal data which are processed for the purpose of complying with a contract are stored on the basis of the time necessary to administrate and fulfil the contractual agreement. We will quit the process of personal data as soon as we have received your notification, should you wish to cancel the employment at our customer/supplier or your mission with us. Inactive contracts containing personal data are stored for ten (10) years due to general limitation rules in accordance with the Limitations Act(1981:130).
- Information on you as a member is stored until you cancel the membership or request deletion of certain information. Your account will be deleted automatically if you have been an inactive customer for 12 months.
- Personal data which are stored to comply with the book-keeping rules are processed and stored for seven (7) years in accordance with bokföringslagen (1999:1078).
- Data which is gathered in connection with a purchase, are stored to comply with KKL (konsumentköplagen) or KL (köplagen).
- Data erasure deadline for our Cookies explicitly appears in our Cookie Policy, which you can read about here.
Your Rights
In accordance with valid legislation for data protection, you have the right to access information on the personal data we are storing of you, as well as requesting correction of the information.
Under certain circumstances you also have the right to request erasure or restriction of processing of your personal data or object to the use. Under certain circumstances, you also have the right to request a copy of the personal data which are stored; the copy should be delivered in a structural, commonly used and machine-readable form and can be handed over to a third-party data controller.
You have the right to, at any time, partially of fully revoke you consent of the personal data processing, effective from the time of revocation notification. You also have the right to, at any time, object to the use of your personal data for direct marketing purposed.
Should you have any objections on how we process you data, you have the right to make a formal complaint to the Swedish Data Protection Authority, www.datainspektionen.se, or other certified authority exercising supervision of personal data.
Our contact information
If you wish to execute your rights or would like to get in contact with us in regard to the processing of your personal data, please contact us via e-mail address [email protected].
This information on data processing was determined by Pilates Forum Norden AB on July 20, 2018.